Check data and assign

After text recognition, a document ends up in the Manual assignment step if invoiceR cannot assign it automatically. Here you check whether the data was read correctly and decide who does the accounting. All users with the permission for manual assignment see this step.

Check the data

Open the document and compare the recognised details on the Overview tab with the document. Check everything, including fields that are already filled in:

• Tenant
• the supplier’s Invoice number
• Supplier
• Currency
• Type: invoice or credit note
• Invoice Date
• FiBu date (posting date)
• Periodic interval, if the invoice covers a period
• Payment Condition and Payment Method
• Order numbers, if the invoice refers to an order
• amounts and VAT

Which fields you see depends on your setup. Correct wrong values directly in the field.

Document in the manual assignment step, Overview tab with the recognised header data next to the PDF

Tip

If the data was read incorrectly or incompletely and you use Parashift, send the document to training. This improves recognition for this supplier. See Send an invoice to training.

Assign a document to a person or role

1. Open the Manual Assignment tab.
2. Select a person under Assign to User or a role under Assign to Role. You can also set both.
3. Add a Comment if needed.
4. As soon as a valid selection has been made, the Assign document button appears in the bottom right. Click it.

The document goes to accounting and appears there for the selected person or for all members of the role.

“Manual Assignment” tab with a selected user and the “Assign document” button

Assign via the cost centre

If the assignment rules define who does the accounting for a cost centre, you can also assign the document via the cost centre:

1. On the Overview tab, enter the cost centre in the Assignment Costcenter field. If text recognition has already found it, the field is filled in.
2. Click Problem with this document and select the action that runs the automatic assignment again, for example Repeat accounting process (Automatic assignment).

invoiceR then looks up the matching person or role in the assignment rules. How the rules work is described in Assignment.

Only with the materials management module

Documents with an order reference can switch to the materials management process during manual assignment. See Materials management (MM).