Final check

The final check (Endcheck) is the last step before posting. It is usually done by accounts payable. Here you check whether header data, accounting and approvals are complete and correct.

Checking and posting a document

1. Open the task.
2. On the Overview tab, check the header data and payment details, depending on the setup also the posting date.
3. On the Accounting tab, check the item lines. When you open a line, you see below it who did the accounting and who approved it. Use the column chooser to show further columns.
4. Look out for chips at the top of the document, see below.
5. Click Beleg verbuchen (post document).

invoiceR checks, for example, whether all lines have a VAT code. If something is missing, it shows a message and the document stays with you.

Final check of a document with the Accounting tab, an opened line showing accountant and approval, and the Beleg verbuchen button

Several documents at once

With the corresponding permission, select several documents in the admin view of the task list, right-click and choose Finish tasks. Depending on the setup, invoiceR first asks for a common posting date.

Four-eyes principle

If the four-eyes principle is switched on in your organisation, accounting and approval must not come from the same person alone. If the rule is violated, the document gets the chip Four-eyes principle not met and a message.

How to resolve it:

• Request an additional approver for the item line, see Requesting an additional approval, and send the document to approval again.
• Or have your administrators extend the approval rules and restart the approval.

With the corresponding permission you can also confirm the chip (“Set four-eyes principle as fulfilled”). A note is mandatory for this.

Something is wrong

Under Problem with this document, depending on the setup, there are for example these actions:

Action	Purpose
Restart the approval process	You changed the accounting (for example a cost center) or added an approver. The approvals are requested again.
Repeat the accounting step	The accounting is wrong. The document goes back to accounting, either to the person from the assignment or to a person you choose.
Create an email request	Ask another person a question by email.
Rechnung ablehnen (reject invoice)	The invoice is rejected permanently.
Park	Put the document aside until a certain date.

Danger

Rechnung ablehnen in the final check ends the flow of the document permanently. Check first whether a correction in accounting would be enough.

More about the individual actions under Document actions.