Confirming goods receipt

Only with orders in invoiceR

This step only exists if your organisation manages orders in invoiceR and goods receipt is set up.

In goods receipt you confirm for a recorded order which positions arrived in which quantity. If an order is delivered in several shipments, you record a separate goods receipt for each shipment.

Finding the order

The delivery note usually shows the order number. It matches the Barcode of the order in invoiceR. Filter the Barcode column of the task list by this number.

Recording a goods receipt

The labels in this tab are currently shown in German only.

1. Open the task. The Goods receipt tab is already selected.
2. Click Neuer Wareneingang (new goods receipt). The form is already filled in with sensible values.
3. Enter the delivery number from the delivery note in Liefernummer. This helps when the same delivery note covers several orders.
4. Check the receipt date (Eingangsdatum) and, if needed, the remark (Bemerkung).
5. Check the positions: invoiceR creates a line for every order position that is still open and enters the open quantity under Anzahl geliefert (quantity delivered). Adjust the quantity for a partial delivery. Delete a position that was not delivered at all. Position hinzufügen adds a line.
6. Finish the task. Depending on the setup, you choose whether it was a partial delivery or whether the order is now completely delivered.

Goods receipt tab with a new goods receipt, the fields Liefernummer, Eingangsdatum and Bemerkung, and the position table with quantity ordered and quantity delivered

To remove a goods receipt recorded by mistake, click the bin icon next to its date.

One delivery for several orders

If a delivery contains items from several orders, record the goods receipt for every affected order:

1. For the first order, record the goods receipt with Neuer Wareneingang.
2. Open the next order and click bestehender Wareneingang verknüpfen (link existing goods receipt).
3. Select the goods receipt you already recorded, for example by its delivery number, and adjust the positions.

More about orders under Materials management.