Parashift

Parashift is a service that reads the data from invoices. Documents that arrive in invoiceR by email, scan folder or upload are sent to Parashift automatically. invoiceR takes the result into the document. Parashift learns: you can send invoices that were recognised poorly to training.

Flow

1. The document arrives in invoiceR and has the status Warten auf Erkennung (waiting for recognition).
2. Parashift reads the data. This usually takes only a few minutes.
3. invoiceR takes the data and forwards the document, usually to manual assignment or directly to accounting.
4. You check the data, see Check data and assign.

Send an invoice to training

If the data of an invoice was read incorrectly or incompletely, send the invoice to training. Parashift then reworks the invoice, and recognition learns for future invoices from this supplier. Still correct the data in the document yourself: training does not change the document that has already been captured.

From an open document:

1. Click OCR at the bottom of the document.
2. The Send Invoice(s) to Parashift Training window opens.

From the task list, also for several documents:

1. Select one or more documents.
2. Right-click them and select Send Invoice(s) to Parashift Training.

In the window:

1. Check in the list that the right documents are selected.
2. Under Erkennungsproblem (recognition problem), select what was wrong, if the selection is offered.
3. In the Zusätzlicher Kommentar (additional comment) field, describe what was recognised incorrectly, for example “invoice date recognised as delivery date”. The comment appears in Parashift under Comment.
4. Click Send to Training.

The two field labels in this window are currently shown in German only.

“Send Invoice(s) to Parashift Training” window with document list, recognition problem selection and comment field

You only see the OCR button and the menu entry if you have the corresponding permission.

Train an invoice in Parashift

This section applies to people who have access to Parashift themselves.

1. In Parashift, open the Extraction area. There you find the invoices that were sent to training. A comment from invoiceR is shown under Comment.
2. Check the data and confirm each section individually.
3. Teach incorrectly read fields by marking the correct value on the document, and confirm them.
4. When all data is correct, complete the document.

Parashift, Extraction area: invoice with marked fields and confirm button

Invoice waiting for recognition

If an invoice stays in the status Warten auf Erkennung for a long time, there is usually one of two reasons.

PDF too large

Parashift processes documents up to 5 MB. A larger PDF, for example with very many pages or high-resolution scans, is not recognised. In this case automatic recognition has to be cancelled and the header data entered manually. Contact your internal administrators or support for this.

Tip

Scan paper invoices at normal resolution and in black and white or greyscale. This keeps the PDFs small.

No completed recognition after several hours

Parashift reads the data within the agreed service times. If an invoice has still not been recognised after several hours:

1. Check the Parashift status page at status.parashift.io for technical problems or maintenance.
2. If there is no notice there, the individual document can be checked in Parashift. Report the document to support for this.

Report problems

If you get stuck, report the problem via your internal administrators or directly to enio support. Include the document number so that the document can be found quickly.